retainers proposal letter

 


Dear [Manager],

We appreciate the opportunity to provide IT services to your sales company. We have reviewed your company's IT infrastructure and identified areas where our services can provide significant value. As such, we propose a retainer on IT services to ensure that your IT systems remain secure, stable, and efficient.

Pros:

  • Predictable IT Costs: With a retainer, you will have predictable IT costs each month, allowing you to budget accordingly.
  • Guaranteed Response Time: We guarantee a response time of 24 hours or less, ensuring that any IT issues are addressed promptly.
  • Proactive Maintenance: Our services include preventive maintenance activities to prevent system downtime and optimize your IT infrastructure's performance.
  • Monthly Reports and Recommendations: We provide a monthly report on the status of your IT infrastructure and recommendations for improvements.
  • Documentation of IT Infrastructure: We document your IT infrastructure to ensure that you have a clear understanding of the systems in place and can plan for upgrades and improvements.

Cons:

  • Additional Cost: A retainer on IT services is an additional cost for your company. However, the benefits of our services outweigh the cost, as they can prevent costly IT downtime and improve your company's overall efficiency.

Sample Cost per Month: Our proposed retainer for IT services is [insert amount] per month, which includes the services mentioned above.

ROI: Our services can provide a significant ROI for your company by preventing costly IT downtime and improving overall efficiency. In addition, our monthly reports and recommendations can help you plan for future IT investments and improvements.

Preventive Maintenance Activity: To prevent underutilization, we offer preventive maintenance activities, including software updates, security patches, and system optimizations.

Guaranteed Response Time: We guarantee a response time of 24 hours or less for any IT issues, ensuring that your systems are up and running as soon as possible.

In summary, our proposed retainer on IT services provides your company with predictable IT costs, guaranteed response times, proactive maintenance, and valuable reporting and documentation. While there is an additional cost associated with our services, the benefits far outweigh the cost. We look forward to the opportunity to work with your company and improve your IT systems' overall efficiency and security.

Please let us know if you have any questions or if we can provide additional information.

Sincerely,

[Your Name]

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